Meeting Minutes: October 14, 2008

1) TRIPS

Red Hook

We still need FIVE more students to chaperone this trip Saturday, from 9am to 2pm. Please email Sarah if you or someone you know would be willing to attend. Sarah and Whitney will discuss and communicate the details of the trip, including what to bring, where to meet, and the public transportation plan. Becky will obtain MetroCards for the trip by Friday.

Pumpkin Patch

I finally received the cost estimate from Columbia transportation for the pumpkin patch, and they downgraded the bus size. Hence I’m exploring the option of going to the Queens County Farm Museum instead, which is much closer and has a pumpkin patch. Time and date would be the same. The other options are to take a 36 passenger bus ($1200) or cut the trip short by an hour. Becky will arrange transportation, Sarah will collect permission slips, Becky will pick up the cash advance which Andrew has so nicely arranged. Becky needs WAIVERS from everyone attending, either given to her at the next meeting or else given to Walter in the SGB office (5^th floor Lerner).

2) COMMUNAL MEAL

Laura is working with Whitney and Julia to create a list of potential donors, and discussing how to recruit students (coordinating with other groups possibly) and Grant Houses residents for the event, and discussing funding needs (Andrew will be able to help with co-sponsorship applications). They are also working on getting permission to use the senior center space, and hopefully also the kitchen. If not Becky will speak to Leslie Woodward about kitchen facilities.

3) PLANNING LUNCH

Becky, Sarah and Theo are continuing to contact the Grant Houses women who volunteered to help plan the garden. They will coordinate meal planning for the Saturday event and meet the residents at noon at the Grant Houses. Leslie Woodward will be in attendance.

4) RESOURCES

We collectively decided that we will try to come up with a list of potential resources for garden construction needs this semester so that when we actually implement parts of the Landscape Design plan next semester we will know who to ask/where to look. Leah is going to divide the budget items into workable parts by next Tuesday’s meeting so we can assign a piece to research to individuals.

5) BUDGET

Becky, Tabitha, and Andrew created a budget, which is attached to this email. It is approx. $8,000 and can be used for grant applications. Saskia submitted the Healthy Sprouts Grant today! Those of you who haven’t signed up for a grant application will contact Becky and let her know what you would like to sign up for. The next grant application is the Home Depot grant due November 1^st. Tabitha and Julia will submit that grant. All other grants that are ongoing and not due in the spring semester should be submitted by December 1^st.